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Rules & Objectives of the Dobermann
Breed Council |
| 1. | AIMS & OBJECTS OF THE DOBERMANN BREED COUNCIL:- |
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| a) | To foster the interests of the Breed in the United Kingdom | ||
| b) | To act as Secretarial Liaison between the Clubs to avoid clashing dates for Shows, Functions etc. | ||
| c) | To agree and maintain one judging list for Championship Shows (A1 & A3); B & C lists, and only judges from these lists should be used by member Clubs with the exception of those judges who are covered by Rule 14 (aa). | ||
| d) | To act for the Dobermann Breed Clubs, as a whole, in negotiations outside the Breed. | ||
| e) | To Maintain the Breed Standard, always bearing in mind that the Dobermann is a Working Dog. | ||
| f) | To appoint a representative to sit on the Kennel Club Liaison Council. | ||
| 2. | OFFICERS OF THE BREED COUNCIL:- |
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| a) | A Chairperson of independence elected from either within or outside the breed. The Chair shall be responsible to the member Clubs for the day to day running of the Breed Council and shall have discretionary powers to add items to the Agenda. The chair shall have full control of the meetings and have the authority to approve the minutes of meetings before publication. | ||
| b) | A combined Secretary/Treasurer, who shall not be the Secretary of any existing Dobermann Club. The Secretary/Treasurer shall be responsible to the Chair and shall at all times work closely with him/her in liaising with Member Clubs. Election of vice chairman - To select from the member club’s representatives, a vice-chairman, to ensure continuity in the case of an emergency. Person to be elected annually. | ||
| c) | The Officers acknowledge that by 31st July each year, returns as stipulated in the Kennel Club Regulations for the Registrations and Maintenance of Title of Societies and Municipal Authorities will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Breed Council which may occur during the course of the year. | ||
| 3. |
Election of Officers (And Other Positions Held Not Provided For In These Rules):- |
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| a) |
The election will take place at the Annual General Meeting; retiring Officers may stand for re-election and should indicate their willingness in writing to seek re-election by the closing date for items to be placed on the Agenda. |
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| b) | The representative of the KICLC for the Dobermann Breed Council should be the incumbent Chairperson, any retiring Chairperson shall automatically resign the position of KCLC//BC DBC representative. | ||
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c) |
One or more Auditors shall be elected annually at the first meeting held after the Annual General Meetings of the Member Clubs. | ||
| d) | Any Member Club wishing to nominate any person (other than the retiring Officer) to be an Officer of the DBC must send nomination to the Secretary of the DBC 6 weeks prior to the AGM meeting to be sent to the Member Clubs:- FIRSTLY: a written notice stating the name of the person nominated and the Office for which nominated and SECONDLY: written conformation signed by the person so nominated that he or she is willing to accept nomination for such Office THIRDLY: Secretary of the DBC should then send out separately a ballot paper containing the nominated names, position that is being stood for and CV of the person standing, to go to all clubs along with the Agenda of the said meeting. FOURTHLY: This ballot paper should then be returned by the clubs by recorded delivery post /email to the Secretary of the DBC no later that 1 week (7 Days) before the said meeting. This will allow the Secretary time to notify the winning candidate in writing and invite then along to the meeting to take over their newly elected position. In the event of a tie the Chairman shall have the casting vote. 5. Proposed by Chairman - Amendment to Rule 3a Seconded: WDC Election of Officers (And Other Positions Held Not Provided For In These Rules):- a) The election will take place at the Annual General Meeting; retiring Officers may stand for re-election and should indicate their willingness in writing to seek re-election by the closing date for items to be placed on the Agenda. |
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| a) | Each Club may elect two representatives to serve on the Council. | ||
| b) | In the event of a representative from any Club being unable to attend a meeting, the said club has the right to appoint any committee member as temporary representative. | ||
| 5. | OBERVERS AT THE BREED COUNCIL:- |
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| Each Club may send up to a maximum of two observers who shall not join in the discussion except at the discretion of the Chairperson. | |||
| 6. | MEETING OF THE DOBERMANN BREED COUNCIL:- |
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| The Annual General Meeting to be held prior to the first general meeting held after the Annual GeneralMeeting of the Member Clubs. The council shall meet up to three times a year, in March, June and November, although these dates may be varied at the discretion of the Chairperson if exceptional circumstances arise and a majority of Member Clubs signify agreement. | |||
| b) | A SPECIAL MEETING:- |
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| If two or more Clubs apply to the Secretary in writing, giving details of the subject to be discussed at the discretion of the Chairperson, a Special Meeting may be held. 14 (fourteen) days prior notice must be given to the other Member Clubs. The meeting must be held within 6 (six) weeks from the receipt of the application. | |||
| 7. | QUORUM:- At all meetings a quorum shall consist of:- |
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| a) | Where 4 or 5 Member Clubs exist ~ 6 persons representing at least 3 clubs. | ||
| b) | Where 6 or 7 Member Clubs exist ~ 8 persons representing at least 4 clubs. | ||
| c) | Where 8 or 9 Member Clubs exist ~ 10 persons representing at least 5 clubs. |
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| d) | Where 10 Member Clubs exist ~ 10 persons representing at least 6 clubs. | ||
| 8. | VOTING AT MEETINGS:- |
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| a) | On each motion there will be one vote per Club and resolutions will be carried by a simple majority. All Member Clubs should implement such resolutions. Each motion on the DBC Agenda should be put to the clubs committee members to vote on at the meeting prior to the meeting of the DBC. This should be carried by a simple majority. Only in exceptional circumstances, i.e. information disclosed at the DBC meeting: should the club representative have their committee’s consent to change a vote on the day. | ||
| b) | Neither the Chairperson nor the Secretary/Treasurer nor observers are entitled to vote except that, in the case of equality of votes by the member Clubs, the Chairperson only shall be entitled to a casting vote. | ||
| 9. | CALLING OF BREED COUNCIL MEETINGS:- |
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| a) | Items for the agenda will be received by the DBC Secretary 6 (six) weeks prior to the meeting. | ||
| b) | The agenda for each Meeting shall be sent to Club Secretary’s 4 (four) weeks before such meetings. | ||
| c) | Notice of all Meetings and the Agenda’s shall be sent Recorded Delivery. | ||
| 10. | MINUTES OF MEETINGS:- |
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| Within one month following the date of each Meeting of the Council, the Secretary/Treasurer shall send by First Class, 1 (one) copy of the minutes of that meeting to the Secretary of each member Dobermann Club and one copy to the Chairperson. | |||
FINANCES:- |
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| a) | The financial year of the Breed Council shall be from 1st January until 31st December. | ||
| b) | A Bank Account, in the name of the Dobermann Breed Council, shall be opened by the Secretary/Treasurer. All cheques to bear the signature of both the Chairperson and the Secretary/Treasurer. | ||
| c) | Each Member Club will pay an Annual Membership Fee payable on or by the First Meeting of each year. The amount of the DBC Annual Membership fee will be agreed at the last meeting of the year. | ||
| d) | Any Club in arrears in the payment of Membership Fees shall not be eligible to attend meetings until such payments have been received by the Secretary/Treasurer. | ||
| e) | In the event of any member Club ceasing to function or resigning from the Breed Council, they shall not be entitled to claim repayment of the Membership Fee, or any part thereof, for the then current year | ||
| f) | In the event of the Council ceasing to exist, and after payment of all outstanding debts, all assets shall be equally divided amongst all Member Clubs. | ||
| g) | A Balance Sheet, for the previous year, shall be sent to each Member Club Secretary included with the Agenda for the Annual General Meeting of the Member Clubs. | ||
| h) | NOTE: a qualified accountant or two unqualified individuals with accountancy experience must carry out Certification of accounts. | ||
| 12. | |||
| All correspondence from Clubs must be addressed by the Club Secretary’s to the Secretary/Treasurer of the Breed Council and vice versa, with a copy to the Chairperson. | |||
| 13. | SHOW DATES:- |
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| When Show Dates are confirmed, Club Secretary’s should inform the Council Secretary/Treasurer as soon as possible so that all Clubs can be circulated. | |||
14. |
CHAMPIONSHIP SHOW JUDGING LIST:- |
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| 1 | At any Breed Council Meeting names forwarded by the Club Secretary’s shall be considered for addition to the Championship Show List provided that the Council Secretary receives details in time for such names to be stated in the agenda. Those forwarded by their Clubs must complete the approved DBC questionnaire, supplying their Club Secretary sufficient copies to allow one for each Member Club and one each for the DBC Secretary and the DBC Chairperson. When completed, all copies to be sent to the DBC Secretary for distribution to the Member Clubs along with the agenda. | ||
| 1) | QUALIFYING CLASSES:- |
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| The date of the Dobermann Breed Council meeting at which the application is being considered. | |||
FORWARDING CLUB: |
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| The forwarding club (without recommendation) shall be responsible to the DBC for ensuring that the information supplied in the questionnaire is correct to the best of the ability of the forwarding club. Applicants will be required to comply with the following qualifications:- | |||
The forwarding club (without recommendation) shall be responsible to the DBC for ensuring that the information supplied in the questionnaire is correct to the best of the ability of the forwarding club. |
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Amended June 2006 – effective from 1st November 2006