 |
Rules & Objectives of the Dobermann Breed Council |
| 1. | ||
| 1 | To foster the interests of the breed in the United Kingdom. | |
| 2 | To act as secretarial liaison between the Clubs to avoid clashing dates for shows, functions etc. | |
| 3 | To agree and maintain one judging list for Championship Shows (A1 & A3); B & C lists, and only | |
| judges from these lists should be used by member Clubs with the exception of those judges who are | ||
| covered. by Rule 14 (aa) | ||
| 4 | To act for the Dobermann Breed Clubs, as a whole, in negotiations outside the breed. | |
| 5 | To maintain the Breed Standard, always bearing in mind that the Dobermann is a working dog. | |
| 6 | To appoint a representative to sit on the Kennel Club Liaison Council. | |
| 2. | ||
| The Officers of the Breed Council shall be:- | ||
| a) | A Chairperson of independence elected from either within or outside the breed. The Chair shall be | |
| responsible to the member Clubs for the day to day running of the Breed Council and shall have | ||
| discretionary powers to add items to the Agenda. The Chair shall have full control of the meetings | ||
| and have the authority to approve the minutes of meetings before publication. | ||
| b) | A combined Secretary/Treasurer, who shall not be the Secretary of any existing Dobermann Club. | |
| The Secretary/Treasurer shall be responsible to the Chair and shall at all times work closely with | ||
| him/her in liaising with member Clubs. | ||
| c) | Election of Vice-Chairman. To select from the member clubs representatives, a Vice-Chairman, to | |
| ensure continuity in the case of an emergency. Person to be elected annually. | ||
| d) | The Officers acknowledge that by 31st July each year, returns as stipulated in the Kennel Club | |
| Regulations for the Registrations and Maintenance of Title of Societies and Municipal Authorities | ||
| will forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel | ||
| Club of any change of Secretary of the Breed Council which may occur during the course of the | ||
| year. | ||
| 3. | ||
| a) | The election will take place at the Annual General Meeting; retiring Officers may stand for re- | |
| election and should indicate their willingness in writing to seek re-election by the closing date for | ||
| items to be placed on the Agenda. | ||
| b) | The representative of the KCLC for the Dobermann Breed Council should be the incumbent | |
| Chairperson, any retiring Chairperson shall automatically resign the position of KCLC/DBC | ||
| representative. | ||
| c) | One or more Auditors shall be elected annually at the first meeting held after the Annual General | |
| Meetings of the Member Clubs. | ||
| d) | Any Member Club wishing to nominate any person (other than the retiring Officer) to be an Officer of | |
| the DBC must send nomination to the Secretary of the DBC 6 weeks prior to the AGM meeting to be | ||
| sent to the Member Clubs: | ||
FIRSTLY: |
a written notice stating the name of the person nominated and the office for which nominated and | |
SECONDLY |
written conformation signed by the person so nominated that he or she is willing to accept | |
| nomination for such office | ||
| THIRDLY: | Secretary of the DBC should then send out separately a ballot paper containing the nominated | |
| names, position that is being stood for and CV of the person standing, to go to all clubs along with | ||
| the Agenda of the said meeting. | ||
| FOURTHLY | This ballot paper should then be returned by the Clubs by Recorded Delivery post /email to the | |
| Secretary of the DBC no later than 1 week (7 days) before the said meeting. This will allow the | ||
| Secretary time to notify the winning candidate in writing and invite them along to the meeting to | ||
| take over their newly elected position. In the event of a tie the Chairman shall have the casting | ||
| vote. | ||
| 4. | MEMBERS OF THE BREED COUNCIL:- | |
| a) | Each Club may elect two representatives to serve on the Council. | |
| b) | In the event of a representative from any Club being unable to attend a meeting, the said Club has | |
| the right to appoint any committee member as temporary representative. | ||
| 5. | OBSERVERS AT THE BREED COUNCIL:- | |
| Each Club may send up to a maximum of two observers who shall not join in the discussion except | ||
| at the discretion of the Chairperson. | ||
| 6. | MEETING OF THE DOBERMANN BREED COUNCIL:- | |
| a) | The Annual General Meeting to be held prior to the first general meeting held after the Annual | |
| General Meetings of the Member Clubs. The council shall meet up to three times a year, in March, | ||
| June and November, although dates may be varied at the discretion of the Chairperson if | ||
| exceptional circumstances arise and a majority of member Clubs signify agreement. | ||
| b) | Special meetings | |
| If two or more Clubs apply to the Secretary in writing, giving details of the subject to be discussed, | ||
| at the discretion of the Chairperson a Special Meeting may be held. 14 (fourteen) days prior notice | ||
| must be given to the other member Clubs. The meeting must be held within 6 (six) weeks from the | ||
| receipt of the application. | ||
| 7. | QUORUM:- | |
| At all meetings a quorum shall consist of:- | ||
| a) | Where 4 or 5 Member Clubs exist ~ 6 persons representing at least 3 clubs. | |
| b) | Where 6 or 7 Member Clubs exist ~ 8 persons representing at least 4 clubs. | |
| c) | Where 8 or 9 Member Clubs exist ~ 10 persons representing at least 5 clubs. | |
| d) | Where 10 Member Clubs exist ~ 10 persons representing at least 6 clubs. | |
| 8. | VOTING AT MEETINGS:- | |
| a) | On each motion there will be one vote per Club and resolutions will be carried by a simple majority. | |
| All member Clubs should implement such resolutions. Each motion on the DBC Agenda should be | ||
| put to the Clubs committee members to vote on at the meeting prior to the meeting of the DBC. This | ||
| should be carried by a simple majority. Only in exceptional circumstances, i.e. information | ||
| disclosed at the DBC meeting, should the club representative have their committee’s consent to | ||
| change a vote on the day. | ||
| b) | Neither the Chairperson nor the Secretary/Treasurer nor observers are entitled to vote except that, | |
| in the case of equality of votes by the member Clubs, the Chairperson only shall be entitled to a | ||
| casting vote. | ||
| 9. | CALLING OF BREED COUNCIL MEETINGS:- | |
| a) | Items for the agenda will be received by the DBC Secretary 6 (six) weeks prior to the meeting. | |
| b) | The agenda for each meeting shall be sent to Club Secretaries 4 (four) weeks before such meetings. | |
| c) | Notice of all meetings and the Agenda’s shall be e-mailed. | |
| 10. | MINUTES OF MEETINGS:- | |
| Within one month following the date of each meeting of the Council, the Secretary/Treasurer shall | ||
| send by first class mail, 1 (one) copy of the minutes of that meeting to the Secretary of each | ||
| member Dobermann Club and one copy to the Chairperson. | ||
| 11. | FINANCES:- | |
| a) | The financial year of the Breed Council shall be from 1st January until 31st December | |
| b) | A Bank Account, in the name of the Dobermann Breed Council, shall be opened by the | |
| Secretary/Treasurer. All cheques must bear the signature of both the Chairperson and the | ||
| Secretary/Treasurer. | ||
| c) | Each member club will pay an annual membership fee payable on or by the first meeting of each | |
| year. The amount of the DBC Annual Membership fee will be agreed at the last meeting of the year. | ||
| d) | Any club in arrears in the payment of membership fees shall not be eligible to attend meetings until | |
| such payments have been received by the Secretary/Treasurer. | ||
| e) | In the event of any member Club ceasing to function or resigning from the Breed Council, they shall | |
| not be entitled to claim repayment of the membership fee, or any part thereof, for the then current | ||
| year. | ||
| f) | In the event of the Council ceasing to exist, and after payment of all outstanding debts, all assets | |
| shall be equally divided amongst all member clubs. | ||
| g) | A balance sheet, for the previous year, shall be sent to each member club Secretary included with | |
| the agenda for the Annual General Meeting. | ||
| h) | A qualified accountant or two unqualified individuals with accountancy experience must carry | |
| out Certification of accounts. | ||
| 12. | CORRESPONDENCE:- | |
| All correspondence from Clubs must be addressed by the Club Secretaries to the | ||
| Secretary/Treasurer of the Breed Council and vice versa, with a copy to the Chairperson. | ||
| 13. | SHOW DATES:- | |
| When show dates are confirmed, Club Secretaries should inform the Council Secretary/Treasurer | ||
| as soon as possible so that all Clubs can be circulated. | ||
| 14. | ||
| The purpose of the Breed Council’s Judge’s List is to indicate to interested parties those persons | ||
| the Breed Council would support at different levels of judging. At any Breed Council meeting names | ||
| forwarded by the Club Secretaries shall be considered for addition to the Judge’s List provided that | ||
| the Council Secretary receives details in time for such names to be stated on the agenda. Those | ||
| forwarded by their Clubs must complete the approved DBC questionnaire, supplying their Club | ||
| Secretary sufficient copies to allow one for each member Club and one each for the DBC Secretary | ||
| and the DBC Chairperson. When completed, all copies to be sent to the DBC Secretary for | ||
| distribution to the member Clubs along with the agenda. | ||
| 15. | AMENDMENTS TO THE DOBERMANN BREED STANDARD:- | |
| The Breed Standard shall not be changed until each member Club shall have had at a General | ||
| Meeting, an opportunity of obtaining from its members their views on any amendment to the Breed | ||
| Standard. If, from time to time the Council shall consider that any alterations or additions to the | ||
| Breed Standard would be of benefit to the Breed, then the recommendations should be sent to the | ||
| Kennel Club with the request that the change be approved. | ||
| 16. | NEW DOBERMANN CLUB:- | |
| Any properly constituted Dobermann Club may join the Dobermann Breed Council. |
||
| Applications for membership should be sent to the Secretary/Treasurer who will include the details | ||
| on the Agenda of the next meeting, provided that the details are received in time. | ||
| 17. | ||
| In cases where a decision or action is required from the Council without the calling of a meeting, the | ||
| Officers are to act in accordance with the best interests of the Dobermann. The Council shall have | ||
| the power to deal with any matters/questions relating to the management of the DBC not provided | ||
| for in these Rules. | ||
| 18. | The Chairman shall be required to write an annual report at the end of the year to each member | |
| Club for use at their AGM’s if they so wish. | ||
| 19. | The Rules of the Breed Council may not be altered except at an Annual General Meeting, notice of | |
| which includes details of the proposal to alter the Rules. Such alterations shall not be brought into | ||
| force until the Kennel Club has been advised and has given its approval of the alterations. New | ||
| Rules or amendments introduced specifically to meet Kennel Club requirements shall adopted | ||
| immediately and be included in the Breed Council Constitution with effect from the Breed Council | ||
| Annual General Meeting. No business shall be transacted at an Annual General Meeting unless | ||
| notice thereof appears on the Agenda, with the exception of routine matters or those, which in the | ||
| opinion of the Chairman of the meeting are urgent. These Rules must be strictly adhered to at all | ||
| times. | ||
| 20. | SUB-COMMITTEES:- | |
| Any member of a Dobermann Breed Council sub-committee or any other type of Dobermann Breed | ||
| Council committee who are no longer a member of a member Breed Club’s committee, | ||
| automatically stand down as a member of said Dobermann Breed Council committee. | ||
| 21. | The Kennel Club is the final authority for interpreting the Rules and Regulation of the Breed Council | |
| in all cases relative to Canine or Council matters. | ||
| 22. | Breed Council should not join any Federation of Societies or Clubs. | |
| 23. | No person, whilst an un-discharged bankrupt, may serve on the Committee of or hold any other | |
| office or appointment within a Breed Council. | ||
Amended July 2008